How to Write an Engaging Conference Abstract that Gets Accepted 

Writing a successful conference abstract can open doors to share your expertise, connect with colleagues, and highlight the impact of your work. For Clinical Documentation Specialists (CDS) and those working in Clinical Documentation Improvement (CDI), submitting a strong abstract is often the first step in presenting projects, research, or professional insights at healthcare conferences.

A well-written abstract does more than summarise your session. It acts as a persuasive invitation to reviewers and delegates, showing why your topic matters and why it deserves a place in the program.

1. Start with a Clear Purpose

The best abstracts begin with clarity. Ask yourself: What is the main message I want to share? For example, do you want to highlight a CDI project on sepsis documentation, showcase outcomes from a workforce sustainability initiative, or reflect on the role of CDS in quality outcomes? State the focus clearly so reviewers quickly see the value of your submission.

2. Follow the Conference Guidelines

Every conference has its own rules. Pay close attention to the word count, formatting, and required sections such as background, methods, results, and conclusions. Submissions that ignore the guidelines often get rejected without review. Following instructions shows professionalism and increases your chances of acceptance.

3. Align with the Conference Theme

Most conferences are organised around a central theme. Reviewers want to see how your session contributes to that conversation. Avoid repeatedly writing “in line with the theme,” as it can sound forced. Instead, weave the theme naturally into your abstract.

Example (CDI context): If the theme is Documentation Driving Quality Outcomes, you might write:

“This project explores how targeted CDI education for frontline clinicians improved the accuracy of sepsis documentation, directly influencing coded data and patient safety outcomes.”

Here, the theme is clear without being overstated.

4. Capture Attention Early

The opening sentences are critical. Start with the real-world problem you are addressing rather than broad generalities. For example:

“Accurate documentation of sepsis remains a challenge, with major implications for patient safety and hospital funding.”

This approach makes your abstract relevant and compelling right from the start.

5. Balance Insight with Evidence

Abstracts should be concise, but they must still include enough evidence to show credibility. For research, briefly describe your methodology and key findings. For practice-based presentations, outline the project steps and measurable outcomes. Show reviewers that your work is grounded in evidence, not just opinion.

6. Highlight the Significance

Make it clear why your abstract matters. Will your session share practical CDI strategies? Will it improve clinical engagement with documentation? Or will it present new insights that could shape best practice? Use phrases such as “This presentation will provide practical strategies for…” or “The findings contribute new insights into…” to strengthen the impact.

7. Write for the Audience

Remember that your abstract is reviewed by a committee but ultimately written for conference attendees. Use accessible language and avoid unnecessary jargon. Focus on what participants will gain from your session (skills, knowledge, or strategies) they can take back to their own workplace.

8. Edit and Review Carefully

The strongest abstracts are refined through multiple drafts. Write freely at first, then edit for clarity and flow. Cut unnecessary words, simplify long sentences, and make sure every part has a purpose. Ask a colleague to review your draft for readability. Reading aloud can also help you hear where improvements are needed.

A powerful abstract can secure your place on the conference program and give your work the audience it deserves. By clarifying your purpose, following the guidelines, connecting naturally to the theme, and highlighting outcomes, you will create an abstract that stands out to reviewers and inspires attendees.

"An abstract is the key that unlocks the door to sharing your

 expertise, influencing practice, and shaping the conversations

that define our profession."